Built for security companies and guard teams
Manage your security workforce in one platform.
GuardHQ brings together Sites, Shifts/Rota, Shift Reports, Chats, Holidays, Salary Slips, and Training—so your team can stay aligned, compliant, and on schedule.
- Sites & rota in one place
- Role-based dashboards
- Your data, your company
Home
Welcome back
James Admin
admin@acmesecurity.co.uk
Manage your workspace from the options below.
Sub Admins
Users
Sites
Create Rota
Shifts/Rota
Shift Reports
Chats
Salary Slips
Activities
Holidays
Quotes
Training
Courses
FAQs
Features
Everything you need to run day-to-day operations
GuardHQ is organized around the workflows that matter: scheduling, reporting, communication, and workforce management.
Shifts/Rota + calendar view
See shifts by date, track required guards, and filter by status and site.
Create Monthly Rota
Build day & night shifts for a site, set times, required guards, and optionally assign guards.
Shift Reports
Capture patrol details, site checklists, and incident notes so reporting is consistent.
Sites & Users
Organize by sites, manage guards/clients/sub-admins, and keep teams aligned.
Chats
In-app messaging between admin and field teams for faster coordination.
Holidays, salary slips & training
Handle leave requests, distribute payslips, and manage courses/training in one place.
Product preview
See how GuardHQ looks in the app
Familiar screens from the GuardHQ mobile experience—designed for clarity, with your company branding and workflows front and center.
Salary Slips
View salary slips and payment details
May 2026
Sarah Mitchell
Net pay
£1,840.00
Gross pay
£2,150.00
June 2026
David Khan
Net pay
£1,720.00
Gross pay
£2,010.00
Salary Slips
Shifts/Rota
June 2026 · 3 shifts
M
T
W
T
F
S
S
Sarah Mitchell
Liverpool One Retail
David Khan
Albert Dock
Shifts / Rota
Create Monthly Rota
Set up shift schedules for a site
Site
Liverpool One Retail
June 2026
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Tue, 17 Jun 2026
Day shift · 08:00 – 16:00
2 guards needed · 2 assigned
Create Monthly Rota
Sites
4 active sites
Liverpool One Retail
LIV-001
Albert Dock
LIV-002
Sites
Holidays
Leave requests & approvals
Leave request
PendingSarah Mitchell
24 Jun – 28 Jun 2026
Family holiday, coverage arranged with David.
Leave request
ApprovedDavid Khan
10 Jul 2026
Holidays
Chats
Message users and sites
Sarah Mitchell
16:02Guard · Liverpool One
Shift handover complete at 16:00.
Albert Dock
14:20Site chat
Client requested extra patrol tonight.
David Khan
Guard · Albert Dock
No messages yet
Chats
Live demo
Try GuardHQ in real time
Install the app for a demo test and explore every workflow live—see exactly how your company and day-to-day operations will work and look before you commit.
- Explore every workflow with demo data
- See how your sites, shifts, and reports will look
- No commitment—install and try on your phone
Download the app
Built for every role in the operation
GuardHQ supports the workflows of admins, clients, guards, and sub-admins—without giving everyone the same dashboard.
Admins
- Create monthly rota by site
- Manage users, sites, sub-admin access
- Review shift reports and activity logs
Guards
- View assigned shifts
- Submit shift reports
- Request leave and access salary slips
Clients
- Visibility into shift reports
- Site-based context
- Direct communication via chat
Sub-admins
- Grantable menu access per role
- Support operations without full admin access
- Chat support and visibility
A simple workflow: schedule → operate → report
Plan shifts for each site, assign guards where needed, and standardize reporting so every shift is accountable.
Create rota by site and month
Set day/night shifts, times, and required guards.
Guards view shifts and communicate
Use Chats for updates and support during operations.
Submit shift reports
Capture patrol details, checklists, and incident notes.
Data ownership
Your data stays under your company's control
GuardHQ is built for security operators who need full accountability over their workforce data. Your sites, shifts, reports, and team records belong to your organization—not a shared pool, and not something we repurpose for other customers.
You decide who has access, what they can manage, and when permissions change. Operational data remains in your company's hands from day one.
Complete data ownership
Every record—sites, rotas, shift reports, chats, and user profiles—is tied to your company account.
Company-level administration
Admins control users, roles, and access within your organization. No cross-company visibility.
Isolated company workspace
Your operation runs in a dedicated company environment, keeping workforce data separate and secure.
Permission you can revoke
Delegate to sub-admins when needed, with granular menu access—so control always stays with your company.
One dashboard for the full operation
Sites, monthly rota, shift reports, chats, holidays, salary slips, and training—no switching between tools.
Easy enough for one person to manage
Clear menus and straightforward workflows mean a single admin can run scheduling, reporting, and team coordination.
Scale when your team grows
Start with one operator overseeing everything. Add guards, clients, and sub-admins as your company expands.
Built for simplicity
One person can manage your entire company operation
GuardHQ removes the friction of running a security business on spreadsheets, messaging apps, and disconnected systems. Everything your team needs day to day lives in one place—designed to be simple enough that a single operator can stay in control.
Less admin time
Fewer manual handoffs
Faster onboarding
Intuitive by design
Full visibility
See operations at a glance
Room to grow
Add roles as you scale
A platform that grows with you
Need a feature? Tell us—we'll build it for your company.
GuardHQ is designed to support real security operations, not force your team into rigid workflows. If something would help your company run more smoothly, send us the details and we will review it with you.
For qualifying requests, we develop that capability free of charge—so GuardHQ becomes a more supportive platform shaped around how your business actually works.
Share a feature requestDescribe what you need
Tell us the workflow, who will use it, and what success looks like for your team.
We review & develop
Our team assesses your request and builds the feature to fit GuardHQ properly and securely.
Your company benefits
Approved features are delivered at no extra cost—helping your operation and strengthening the platform for everyone.
Our commitment to your success
Your input helps us prioritize what matters most to security companies on the ground. The more we understand your operation, the better GuardHQ becomes—a platform that supports your team today and adapts as your company grows.
Frequently asked questions
Answers based on the standard GuardHQ workflows.
How do guards submit a shift report?+
From Shifts/Rota, the guard selects an assigned shift and submits patrol details, checklist items, and incident notes.
How is leave handled?+
Guards request leave in Holidays. Admins or sub-admins review and approve/decline the request.
Can we manage multiple sites?+
Yes—GuardHQ organizes scheduling and reporting by site, with site-based shift planning.
Do you support different roles?+
Yes—GuardHQ supports admin, guard, client, and sub-admin roles with access aligned to responsibilities.
Can we request a custom feature?+
Yes. If your company needs a workflow or capability that would make GuardHQ more useful for your operation, send us the details via the contact form. For qualifying requests, we develop and include that feature free of charge.
Ready to see GuardHQ in action?
Tell us about your sites and guard team—or describe a feature you'd like us to build. We'll review your request and show you how we can support your company.
Email: support@guardhq.co.uk
Address: Liverpool, England, United Kingdom
Company: GuardHQ LTD
Company No. 14974874